Publications
Producing Papers for Outside Publication
Definition
A Professional Publication is defined as any professional work suitable for journal or conference publication that is presented for public consumption. A Professional Publication can be in the form of a paper document (a preprint), an electronic document (e-print or web text), an audio or video recording or other media that identifies the author as an employee or researcher of JSA/JLab or which is based in whole, or part, on work performed as a JSA/JLab employee, researcher, or user.
Review Process
All professional publications shall be reviewed and cleared by the authors approval chains before they are sent outside the lab. The purpose of this review is to inform management of information being disseminated concerning the Lab, ensure that the materials reflect creditably on the Lab and identify any special problems related to patentable material or copyright issues (see the Lab's Administrative Manual section 702).
Where papers are created as the result of a multilab collaborative effort, the senior scientist or chairperson of the collaboration is considered the primary author. As such, his institution is given ownership of ensuing publications. This means that institution will assign the primary document number. However, Jefferson Laboratory will assign a document number to publications produced as a result of research conducted at the lab or when laboratory staff participated in collaborative effort. Laboratory staff should ensure that these publications are submitted for processing. In these cases, the JLab document number is secondary.
Author Responsibility
Authors are responsible for adhering to the schedules and guidelines in this policy and for obtaining all required clearances, permissions and approvals, including an official professional document number before their professional publications may be released. Authors are also responsible for ensuring distribution of their professional publications.
DOE Contract Acknowledgement
The following should be included in the acknowledgment section of the published manuscript for most of the research that is conducted at Jefferson Lab and all research that is supported in part or in full by DOE's Office of Science, Office of Nuclear Physics:
"This material is based upon work supported by the U.S. Department of Energy, Office of Science, Office of Nuclear Physics under contract DE-AC05-06OR23177."
The following link provides required acknowledgment information for research supported by other program offices with DOE's Office of Science and for research conducted at Jefferson Lab but primarily funded by another entity: http://science.energy.gov/funding-opportunities/acknowledgements
Accepted Manuscripts and Public Access
As a result of public access initiatives by the Department of Energy and the Office of Scientific and Technical Information (OSTI), the JLAB publications office is required to submit final accepted manuscripts (AMs) to OSTI. These manuscripts should be the same as the publisher's accepted manuscript but without the publisher's marks.
OSTI will observe a "grace period" as agreed by publishers, and withhold the AM from view from the public, providing only the publisher's digital object identifier (doi) link to the published article and the record information about the paper. JLAB will also observe the grace period and display only the doi and a link to the original version of the paper.
Once the grace period ends, OSTI and JLAB will then make the AM available for public access.
Authors who use publishers' automated editing systems are asked edit local copies to match the publishers' copies.
If permitted by the publisher, authors are asked to use the eprint arXiv (http://arxiv.org/) for version control, and to make the final AM available in the eprint arxiv.
The "clean" version of the AM is a necessary part of the public access activities, and your willingness to assist is greatly appreciated. AMs can be emailed to kindrew@jlab.org.Notice to Publisher
As per the JSA contract with DOE, it is necessary to inform the publisher of the U.S. Government policy on the publication license. This should be included on the front of the submitted manuscript, perhaps on the cover page of the manuscript file.
Full notice
Notice: This manuscript has been authored by Jefferson Science Associates, LLC under Contract No. DE-AC05-06OR23177 with the U.S. Department of Energy. The United States Government retains and the publisher, by accepting the article for publication, acknowledges that the United States Government retains a non- exclusive, paid-up, irrevocable, world-wide license to publish or reproduce the published form of this manuscript, or allow others to do so, for United States Government purposes.
Or
Shortened notice
Notice: Authored by Jefferson Science Associates, LLC under U.S. DOE Contract No. DE-AC05-06OR23177. The U.S. Government retains a non-exclusive, paid-up, irrevocable, world-wide license to publish or reproduce this manuscript for U.S. Government purposes.